HR & People Operations
TrainingTrackerHQ
Replace training spreadsheets with a live requirements matrix, certification records, expiration reminders, private evidence, and renewal approvals
Software for operations teams to track employee training requirements, completion records, expiration dates, and renewal approvals instead of using
Overview
A look at trainingtrackerhq.com
TrainingTrackerHQ helps operations, safety, HR, and office teams replace training spreadsheets with a live system. It imports employee records and requirements, displays current status and gaps in a matrix format, tracks expiration dates with reminders, collects and secures private evidence, and manages renewal approvals without requiring employee accounts.
The software connects five operational steps: importing people and records from Excel; defining requirements by role, department, or location; viewing a live training matrix that shows current, due soon, expired, and missing records; managing controlled renewals where employees submit updates through secure links that administrators then approve; and preparing audit-ready reports and exports.
Designed for small and midsize organizations, TrainingTrackerHQ does not host courses or create learning content. It records training from any internal or external provider and works after training is assigned or completed to maintain the operational record layer.
Feature notes
- Live training matrix showing current, due soon, expired, missing, and evidence-incomplete status
- Define and apply training requirements by role, department, location, or individual
- Import people, requirements, and training records from CSV or XLSX spreadsheets
- Expiration reminders sent 90, 60, 30, and 7 days before renewal deadline
- Secure employee renewal submission without requiring software accounts
- Private evidence storage with administrator-controlled access
- Administrator approval required before official training records are updated
- Audit-ready reports filtered by organization, department, or location
- Complete workspace and CSV export of training data
- Free local browser-based spreadsheet scanner for risk analysis
Pricing
Pricing model: Freemium
Starter $49/month (50 active employees, 3 administrators); Team $99/month (250 active employees, 10 administrators); Business $199/month (750 active employees, 25 administrators); Enterprise from $399/month for over 750 employees. Annual billing available with 2-month savings.
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FAQ
- What is employee training tracking software?
- Employee training tracking software connects each worker to required training, completed records, renewal dates, and evidence. It replaces disconnected spreadsheets and calendar reminders with a live matrix and prioritized action queue.
- Is TrainingTrackerHQ an LMS?
- No. TrainingTrackerHQ records training completed through any provider. It does not host courses, quizzes, or learning content, so operations teams can keep the trainers and learning systems they already use.
- Can I import an employee training tracker from Excel?
- Yes. The free browser scanner reads CSV and XLSX files locally. A workspace can then import People, Requirements, and Training Records from the official workbook or a mapped spreadsheet.
- How do certification expiration reminders work?
- Scheduled reminders can reach employees and managers 90, 60, 30, and 7 days before expiration. Each message includes a secure renewal link, and every delivery is recorded without changing the official record until an administrator approves the submission.
- What counts as an active employee?
- People included in the current matrix count toward capacity. Inactive employees retain their history without using an active employee place.
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